Executive Assistant / Office Manager - Contract position

About the Role:

Our client is a growing boutique company seeking a highly organized and proactive Executive Assistant / Office Manager to support senior leadership and manage day-to-day office operations. This is a hybrid role that requires excellent multitasking skills, discretion, and the ability to work independently in a fast-paced environment. There is possibility that the role may be converted to a permanent role if the incumbent proves themselves.

Key Responsibilities:

Provide executive-level support, including calendar management, travel arrangements, meeting coordination, and expense reporting.
Act as a liaison between management, staff, and external stakeholders.
Oversee general office administration: facilities, vendors, supplies, IT coordination, and office maintenance.
Support HR functions such as onboarding, employee records, and payroll coordination.
Assist with basic finance administration: invoices, payments, and budget tracking.
Organize company meetings, events, and team activities.
Draft, review, and manage correspondence, presentations, and reports.
Maintain confidentiality and ensure smooth day-to-day operations of the office

Requirements:

Diploma or Degree, with at least 5 years experience as an Executive Assistant, Office Manager, or in a similar role.
Strong organizational, communication, and problem-solving skills.
Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with digital tools.
High level of integrity, discretion, and professionalism.
Ability to handle multiple priorities with flexibility in a small-company environment.
Independent, resourceful, and hands-on.
As this role deals with Japan clients, must have fluency in Japanese

What We Offer:

Opportunity to work closely with senior leadership in a dynamic business environment.
A collaborative, close-knit team culture.
Exposure to a wide variety of business operations in a growing company

If you are a good match for the role above, please reach out to Ritu Chaudhari for a confidential chat today at [HIDDEN TEXT]

UEN: 201304702D | EAs: 14S7084 / R1109143

Access People (singapore) Pte. Ltd.

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