Our client, a growing healthcare consulting firm with a highly supportive culture is seeking an Office Administrator. This role is long-term, part-time and set up as a 1099.
Schedule: Average 10 hours per week, could increase due to business need. Hours must be worked during normal business hours, no evening/weekend.
This position is fully remote but candidates must live in the metro New York area with access to the city.Key Responsibilities:Bookkeeping (25%)
- Send and manage client invoices
- Pay limited number of bills
- Pay estimated taxes
- Pay partners as requested via ACH/ Zelle
- Process payroll and 401k contributions monthly, via Paychex
- Process internal expenses for monthly reimbursement
- Run monthly financial reports, and year end reports for tax purposes
- Confirm/adjust auto-categorized Amex expenses
HR/Administrative (75%)
- Leverage Paychex to stay current with State employment regulations, requirements
- Track and summarize weekly hours worked for team members
- Set up any new clients as vendors, and on their platforms as needed
- Support new vendor contracting and agreements
- Schedule candidate interviews, and track feedback, as needed
Requirements:
- Professional services industry experience required (finance, legal, etc.)
- 5 years of Office Administration or HR Coordination required
- 5 years of Bookkeeping experience and familiarity with basic accounting principles
- Bachelor's degree preferred
- Strong working knowledge of Excel and QuickBooks Online a must
- Self-starter with a strong work ethic
- Organized, detail oriented, reliable and proactive problem solver
- Ability to work independently in a fast-paced, high quality environment while ensuring accuracy and timeliness
- Excellent time management skills
- Strong verbal and written communication skills
- Professional attitude with clients, employees, and vendors
Location - This position is fully remote but candidates must be in the metro New York area with access to NYC.
Pay Rate: $35-$40/ hour
