Accounts Payable and Budget Coordinator

Corps Team • North Atlanta, GA, US • 4d ago

Our client, a small private preparatory school, is seeking an Accounts Payable and Budget Coordinator for a 4+ month contract role.
The Accounts Payable and Budget Coordinator is hired by the Vice President for Finance and reports to the Controller. This position is responsible for payments, budgets, and special projects within the Business Office.
SCOPE OF RESPONSIBILITY
This position is responsible for the stewardship of school resources through vendor payments and relations, budget monitoring, and upholding school policies related to expenditures for internal and external groups.

ESSENTIAL FUNCTIONS
Accounts Payable:

Record invoices and issue vendor payments in a timely manner
Prepare bi-weekly check runs
Monitor vendor payment agreements to find discounts that can be used to reduce invoice amounts
Manage vendor relations; work with vendors to reconcile invoices
Maintain vendor W9 forms and complete TIN matching, issue 1099’s
Manage all school credit card and online purchasing account activity
Work with cafeteria manager to prepare monthly cafeteria billings and ensure timely reporting
Maintain spreadsheet of capital spending
Audit support as needed

Budget Coordination:

Work with Controller and Vice President for Finance on annual budget requests, issue monthly budget reports and prepare monthly summary reports.
Work with Department Chairs, Athletics Department and parent volunteers to monitor budgets, review revenue and expense activity and resolve discrepancies
Monitor general ledger expense and holding accounts on a monthly basis
Manage online budget access for all departments

Other:

Manage employee Expense Reimbursements
Complete electronic check and cash deposits
Post transactions to sub-ledgers daily
Main contact for all credit card activity
Arrange for non-athletic charter buses
Maintain spreadsheets for ongoing projects
Other duties, as assigned

QUALIFICATIONS

Bachelor’s Degree in Accounting, Finance or related field preferred.
3-5 years of experience in Accounting or Finance; experience in the school environment is preferred.
Ability to work both independently and collaboratively.
Excellent organizational skills.
Excellent customer service and problem solving skills.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite.
Knowledge in Blackbaud FNXT and Paymerang software systems is preferred

Pay Rate-$33.00 – $36.00/ hour

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