Project Manager- AI Operations

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £6,250 / hour • 1h ago

Prompt Engineer & AI Systems / Automation Project Manager (Fixed-Term)
Location: Hybrid role, 3 days per week based in London
Contract: 3-Month Fixed-Term
Start Date: Immediate

Part time candidates considered as well as full time.

Salary £50-60,000 DOE

About the Role

A fast-growing creative agency is building an AI-first internal operating system - and we're looking for a high-impact Prompt Engineer & AI Systems Manager to help shape and deliver it. This role focuses on internal systems that power business operations, sales enablement, and marketing automation through the use of GPT models and low-code tools.

This is a delivery-focused role ideal for someone with a background in internal automation, AI systems architecture, and prompt engineering. You'll collaborate cross-functionally with Sales, Operations, Delivery, and Leadership teams to create, refine, and scale AI-powered workflows.

While initially offered as a three-month engagement, there is strong potential for extension based on performance and business needs.

Key Responsibilities

AI Systems Ownership

Maintain and evolve the internal AI Operating System.
Lead structured weekly reviews of GPT usage, implementation feedback, and performance metrics across departments.

Prompt & Schema Engineering

Design, refine, and optimise structured GPT prompts to support use cases such as proposal QA, CRM triggers, reporting, and internal workflows.
Ensure schema logic, tone, and functional performance are consistently high-quality.

Cross-Functional Enablement

Collaborate with internal teams to develop and roll out tailored GPT-based tools.
Own briefing, configuration, and deployment processes to ensure smooth adoption and value delivery.

Automation Stack Management

Maintain and optimize the automation engine using tools like Zapier, Make, HubSpot, Notion, Clay, and Airtable.
Ensure all tools work in alignment with system architecture and team needs.

AI Feedback Looping

Gather user feedback across GPT tools and systems.
Translate insights into prompt enhancements, system updates, and change logs.

Documentation & Transparency

Create and maintain clear documentation in Notion for all prompt logic, systems architecture, and automation logic.
Ensure systems are easy to inherit, adapt, and scale.

Innovation & System Evolution

Identify opportunities to modularize, improve, or re-architect systems based on emerging technologies and team feedback.
Proactively propose improvements to keep AI infrastructure sharp and scalable.

What We're Looking For

Must-Haves

3-5 years of experience in technical product operations, internal tooling, or workflow automation
Demonstrated experience in prompt engineering with tools like ChatGPT or other LLMs
Proficiency with low-code automation platforms (e.g. Zapier, Make, Airtable, Notion, HubSpot)
Strong operational discipline: cadence-driven, feedback-oriented, and systems-minded
Attention to detail in documentation and handover readiness
Ability to translate friction points into practical system improvements

Nice-to-Haves

Experience in agency, startup, or creator-tech environments
Familiarity with LangChain, vector search, or building internal GPT-based apps
Comfortable operating in a hybrid technical/ops role
Experience using AI or automation to streamline internal workflows

Why This Role Matters

This is not about layering AI onto outdated systems - it's about building a modular, intelligent operational foundation from scratch. Your contributions will directly power internal performance, scalability, and innovation.

Sphere Digital Recruitment is acting as an Employment Business in relation to this vacancy.

Related Jobs

Project Manager

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £37 / hour • 1h ago

Project Manager Outside IR35

Freelance Project Manager - Brand & Packaging Top Design Agency | Retail Client | Contract Role Outside IR35 £300-350 per day DOE Hybrid working- two days in London Sphere are working with a top agency to find them a...

1h ago

Apply

Contract - Lead Creative Project Manager

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £71 / hour • 1h ago

Project Manager

Freelance Lead Project Manager - Brand & Creative Ops London | 3 days in office | ASAP - Dec 2025 (with potential to extend) We're on the hunt for a brilliant Lead Project Manager to join a dynamic in-house brand and...

1h ago

Apply

Contract - CRM Developer - 10 day Project

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £25 / hour • 1h ago

Developer Outside IR35

An exciting creative agency in London is looking for a CRM Developer to support their team on a short-term contract, delivering CRM builds and creative across multiple campaigns. Based in London - office presence 4 days...

1h ago

Apply

Product Manager

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £62 / hour • 1h ago

Outside IR35

Job Title: Senior Technical Product Manager Contract Length: 3 months Location: Central London, UK Hybrid working Outside IR35 Start Date- asap £500-500 per day You must also have the FULL right to work in the UK Overvie...

1h ago

Apply

Contract - Ecommerce Catalogue Coordinator - Inside IR35

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £16 / hour • 1h ago

Ecommerce Catalogue Operations Coordinator - Contract (Until January 2026) Location: Hybrid - ideally 3 days/week in Covent Garden office Day Rate: £130/day (Inside IR35) - approx. £2,020 monthly net take-home after tax...

1h ago

Apply

Contract, Social Account Manager

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £31 / hour • 1h ago

Outside IR35

Social Account Manager 3 month contract £250 per day, outside IR35 Full time, 2 days in the office My client is a Social Media Agency looking for an Account Manager to support them on their current client base. You will...

1h ago

Apply

Contract - MMM Contractor - 8-12 weeks

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £37 / hour • 1h ago

Outside IR35

An exciting Marketing Agency in London is looking for an MMM/Econometrics Analyst: Based in Central London Hybrid working 8 -12 weeks initially Start date: ASAP Up to £500pd Outside Ir35 - Based on experience As the MMM/...

1h ago

Apply

Full Stack Developer

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £37 / hour • 1h ago

Developer

Full Stack developer 3 Month Contract £350-450 per day DOE Fully Remote A fantastic client of ours, who are a start up founded by someone we have worked with for over a decade are looking for a Full Stack Developer to br...

1h ago

Apply

Contract, Social Account Director

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £50 / hour • 1h ago

Outside IR35

Social Account Director 2 month contract £400pd Outside IR35 Full Time (2 days in the Office) Start date: ASAP My client are a leading Social Media Agency. They are looking for an amazing Account Director to join them wh...

1h ago

Apply

Mid-Weight Consumer Insights Analyst

Sphere Digital Recruitment • Contract • Greater London, England, United Kingdom • £31 / hour • 1h ago

Outside IR35

An exciting independent marketing agency in London is looking for a Mid-Weight Consumer Insight Analyst . Based in London Hybrid working - or remote Start date: ASAP £250 - £400pd Outside Ir35 The Job As the Mid-Weight C...

1h ago

Apply