Job Title: Accounts Receivable Officer (Fixed Term Contract 6 months)
Overall Purpose of Job
Raising of sales invoices/credit notes and providing an efficient debt chasing service to ensure that overdue invoices are paid promptly while maintaining positive relationships.
We offer all our employees a great package of benefits too, including:
- Competitive salary £29,212.93 pro rata which is bench marked against other employers
- Enrolment on our Aviva pension scheme (9.5% employer contribution)
- 30 days holiday (plus extra days off for Bank Holidays/Birthdays) pro rata
- Health care scheme
- Flexible/agile working, plus the option to work from home if your role allows
- Enhanced maternity/paternity pay
- Continual professional development including management development.
- A dedicated health and wellbeing programme (access to a variety of support and free benefits)
- Time out of work to carry out volunteer opportunities
There are lots more benefits to working for Ongo
Main Responsibilities
- Raising and issuing sales invoices and credit notes including valuation and retention invoices
- Preparing and issuing statements
- Monitor debtor accounts for non-payments and sending overdue payment letters as part of the weekly debt chasing on the different entities which form part of the Ongo Group
- Setting up and maintaining customer accounts on the Finance system
- Update Sales Ledger accounts with notes and evidence
- Allocate payments on the Finance system
- Review Roofing order book to compare with valuations received to identify discrepancies
- Checking Roofing jobs completed on a regular basis to ensure retention invoices are raised and issued promptly on completion of site
- Investigate and resolve customer queries including invoice and payment discrepancies
- Communication with customers via phone, email or post
- Liaising with internal teams to resolve invoicing queries
- Account reconciliations where needed
- Preparing schedule of accounts that require write off
- Preparing information and evidence to pass to Legal Team when requiring legal services due to non-payment
- Sending out debtor reports to Management Accountants and Commercial General Managers on a weekly basis
- Running of monthly reports as part of the Month end closedown
- Providing new company credit checks on an adhoc basis and reviewing on an annual basis
- Finance System Testing
- Daily bank downloads
- Adhoc cover for Ongo Recruitment s end to end payroll process
Any other duties commensurate with the role s level of responsibility
Knowledge, Skill & Experience Required
- Experience of Accounts Receivable
- Knowledge of VAT in terms of ensuring correct rates are used including Domestic Reverse Charge implications
- Experience of Payroll/Accounting backgrounds with a good understanding of the key skills
- Good interpersonal and negotiation skills
- Ability to communicate effectively, at all levels, both orally and in writing
- An awareness of the corporate implications of actions by individual services
- Computer literate, including experience with financial ledger systems, word processing and excel spreadsheets
- To be able to solve problem accounts and make decisions
- Good team player with the ability to use own initiative to work with minimal guidance
- Ability to prioritise own work and to work accurately under pressure to meet conflicting deadlines
- Ability to be assertive whilst still giving good customer service
- Ability to work flexibly
- Good numerical skills
CLOSING DATE FOR APPLICATIONS THURSDAY 26 JUNE
INTERVIEWS TO BE HELD WEDNESDAY 2 JULY
We are committed to building an inclusive workplace that reflects the diversity of the communities we serve. We welcome applications from individuals of all backgrounds, including those from ethnically diverse communities, disabled individuals, and others who may require workplace adjustments. If you require any support during the application process, please let us know, and we will be happy to assist
