POSITION KEY RESPONSIBILITIES: Manage the day-to-day administrative functions of the VP’s office, ensuring seamless coordination of activities. Provide assistance in preparing executive reports, strategy reviews, budget reviews, and quarterly or monthly business reports. Ensure professional and efficient interactions with key stakeholders, demonstrating sound judgment, confidentiality, and tact. Oversee special project leadership and support as required. Handle executive-level correspondence and communications on behalf of the VP where required. Ensure timely processing of all bills, invoices, and payment vouchers related to the division. Assist in budget-related matters, including salary changes, employee relations and expenditure tracking. Manage and monitor all division-related expenses, working closely with Finance Officers to identify budget deviations and recommend corrective actions. Work with the VP to develop and maintain Key Performance Indicators (KPIs) to assess efficiency and operational effectiveness. Conduct preliminary research on various business topics and draft reports where needed. Plan, execute, and monitor projects for both internal and external stakeholders, ensuring alignment with strategic objectives. Develop high-impact presentations and executive summaries for the VP. Design effective reporting templates and dashboards to support management reporting and decision-making. KEY TECHNICAL COMPETENCIES: Basic knowledge and understanding of the core principles of insurance. Basic knowledge and understanding of the range of insurance products and services available in the market. Basic knowledge and understanding of regulatory requirements and how to meet these on a day to day basis. Basic knowledge of how claims should be handled and managed. Basic knowledge of the underwriting process. KEY JOB-SPECIFIC COMPENTENCIES: Advanced knowledge and understanding of the processes involved in structuring clear, concise, cohesive and accurate reports at an executive level within expected timelines. Advanced knowledge and understanding of the processes involved in creating clear, engaging and structured presentations. QUALIFICATIONS AND EXPERIENCE: Undergraduate Degree in Business Adminsitration or Business Management or Insurance and Risk Management or related field. Advanced Skills &/or Certification in Excel and other Office Suite tools will be an asset. Professional certificate in Office Administation certification or any related certification. Minimum of five (5) or more years professional work history. Three (3) or more years of experience in providing high level support to executives with competencies in: Confidentiality & Discretion, Professional Communication (verbal & written), Document Preparation & Management, Travel Planning & Logistics, Decision-Making Support, Calendar & Schedule Management Any combination of relative qualification and experience
