Business Administrator

Undisclosed Company • Reading, England, GB • 1d ago

Business Administrator

Location: Reading (office presence required once per week)

Contract: up to 18 months

Role Overview

An exciting opportunity has arisen to join a fast-growing EMEA Technical Services Organisation as a Business Administrator. This role will provide high-level administrative support to members of the Leadership Team, ensuring smooth day-to-day operations and enabling senior stakeholders to focus on strategic priorities.

The successful candidate will be confident, highly organised, and comfortable working in a dynamic environment with shifting priorities. You will play a key part in supporting a team that delivers proactive technical services across EMEA.

Key Responsibilities

Diary Management - Proactively manage complex calendars for four senior leaders, anticipating challenges, removing roadblocks, and adapting to changing priorities.
Meeting Coordination - Organise and schedule internal and external meetings across multiple time zones, prepare materials and presentations, and ensure all logistics run smoothly.
Travel Arrangements - Coordinate travel itineraries including international flights, visas, accommodation, and ground transport, ensuring compliance with internal policies.
Expense Management - Process and submit expense reports accurately and on time, using internal systems.
Procurement Support - Raise purchase requests, track orders, and approve invoices once goods are received, following internal guidelines.
Ad-hoc Support - Assist with PowerPoint presentations, documentation, and other administrative tasks as needed.

Required Skills & Experience

5+ years' experience in an administrative or business support role, ideally within a global, fast-paced organisation.
Strong Microsoft Office skills (Outlook, Excel, PowerPoint) with advanced diary and scheduling experience.
Excellent organisational skills, able to manage multiple priorities and switch focus quickly with minimal supervision.
Confident communicator with strong interpersonal skills, comfortable working with senior stakeholders across different regions.
Problem-solving mindset with the ability to make timely decisions and exercise sound judgement.
High attention to detail, reliability, and a professional approach.
Commitment to confidentiality and discretion.

Why Join?

Opportunity to support a newly formed and expanding technical services team at a pivotal stage of growth.
Work directly with senior leaders and play an integral role in supporting their strategic initiatives.
Flexible working pattern with one day per week required on-site in Reading (occasional travel to Paddington may be required).

How to apply?

Send a CV to kacey.norris@experis.co.uk

People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.

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