Job Title: Surgery Scheduler
Location: Palos Heights, IL
Industry: Healthcare
Pay: $24–$26/hour (depending on experience)
About Our Client:
Our client is a leading private orthopedic practice with five locations, specializing in the diagnosis, treatment, rehabilitation, and prevention of orthopedic illness, injury, and disease. They offer both surgical and non-surgical treatment methods and have expertise in joint replacement, sports medicine, spine surgery, hand and foot/ankle surgery, pain management, neurology, and rheumatology. Their independent practice model offers more flexibility and less corporate oversight, creating a more personalized and adaptable work environment.
Job Description:
The Surgical Coordinator will support a busy Spine Surgeon by managing surgical scheduling, coordinating patient care from intake through post-op, and facilitating communication with third-party entities such as lawyers and insurance providers. This role requires familiarity with orthopedic terminology, strong administrative skills, and the ability to thrive in a fast-paced, high-volume clinical setting.
Key Responsibilities:
- Schedule surgical procedures and coordinate related care including pre-op testing and post-op follow-ups
- Handle communication and documentation for workers' compensation and third-party cases (lawyers, policy, authorizations)
- Maintain and review accurate patient records and surgical data
- Utilize NextGen EMR system for data entry, reporting, and scheduling
- Manage medical billing and insurance claims; resolve any claim or collection issues
- Provide high-quality customer service to patients and families
- Prepare documentation and maintain calendar for depositions and physician schedule
- Stay current with healthcare procedures, regulations, and coding (ICD-10)
- Collaborate effectively with physicians, nurses, and administrative staff
- Maintain a clean, organized, and professional working environment
Qualifications:
- 1–2+ years of orthopedic surgical scheduling experience (spine surgery preferred)
- Experience with workers’ compensation and third-party coordination required
- Bilingual (Spanish) preferred
- Strong organizational and administrative skills
- Ability to manage high volume (25+ cases per week) and multitask effectively
- Proficient in NextGen or similar EMR systems
- Comfortable with direct communication and constructive feedback
- Demonstrated reliability and professionalism
Additional Details:
- Type: Contract-to-Hire (CTH)
- Schedule: Monday–Friday, 8:00 AM – 4:30 PM
- Start Date: ASAP
- COVID Vaccine: Not required
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
