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Admin Assistant

Harvey Nash UK • Edinburgh, Edinburgh, Edinburgh • 22h ago

Board Governance Assistance | 3 Month Contract | (Inside IR35) | Remote | Starting ASAP

Day Rate: DOE

About the role:

You will…

Provide high-level PA support to the Chair, managing diary, travel, and communications.
Act as first point of contact, handling enquiries and correspondence with discretion and efficiency.
Manage and triage incoming mail and emails, ensuring timely and appropriate responses.
Support governance processes in line with client standards, including maintaining registers and records.
Draft and prepare correspondence, reports, and meeting documentation.
Coordinate and minute meetings, ensuring accurate records and follow-up actions.
Maintain organised filing systems using Microsoft 365, ensuring accessibility and accuracy.
Liaise with internal teams and external partners to support the Chair and Non-Executive Directors.
Provide flexible support to the Governance & Corporate Records Manager and Board Secretary.

Main Duties:

General Admin duties
Creating Agendas from Workplans/Action Plans
Updating Workplans/Action Plans where appropriate
Attending committee meetings
Completing detailed minutes as a result of attending committee meetings, often in a variety of different styles
Diary Management
Arrangement of travel, accommodation, refreshments
Organising and co-ordinating large events which often requires dealing with many different stakeholders with differing views/expectations
Exceptional organisational skills to be able to work on several different tasks that often have conflicting deadlines

This role has been deemed Inside IR35 by the client. Applicants must hold, or be happy to apply for, a valid Basic Disclosure Scotland. Please click the link to apply.

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