Office Coordinator

Motion Recruitment • Pleasanton, California, United States • $28 - $30 / hour • 1w ago

A large well known multinational energy management company is urgently looking to hire an Office Coordinator to join their team in San Leandro, CA!

** This is a 6+ month contract to hire on W2 offering a full benefits package **

Required Skills & Experience

Bachelors degree
Possesses 3+ years of experience in an office environment
Experience with construction billing and lien releases
Background in collections and accounts receivable
Familiarity with certified payroll and prevailing wage requirements
Advanced proficiency in Microsoft Outlook, Teams, and Excel

What You Will Be Doing:

This role supports daily operations, manages office tasks, and serves internal and external customers. The ideal candidate also assists with billing, lien management, collections, and various office duties
Manage administrative tasks, including project invoicing, certified payroll, and collections
Set up new customers and vendors
Create and manage purchase orders
Oversee accounts payable using the RSO system (ReadSoft)
Prepare and maintain reports (e.g., safety, Smartsheets, support requests)
Contribute to improving office processes to enhance efficiency
Perform additional duties as assigned

You will receive the following benefits:

Medical Insurance - Four medical plans to choose from for you and your family
Dental & Orthodontia Benefits
Vision Benefits
Health Savings Account (HSA)
Health and Dependent Care Flexible Spending Accounts
Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
Hospital Indemnity Insurance
401(k)
Paid Sick Time Leave
Legal and Identity Protection Plans
Pre-tax Commuter Benefit
529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

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