Administrator (Part-Time)

About the Role

Responsibilities include:

• Generate purchase orders for stock and non-stock orders.
• Processing purchase invoices matching them against goods received notes and purchase orders.
• Preparation of month end supplier payment run file and logging of other one off payments on internet banking.
• Month end supplier statement reconciliations to creditors ledger and dealing with supplier queries.
• Processing changes to supplier banking details.
• Inventory control to include placing stock orders in conjunction with General manager & Operations managers, processing stock received/stock issued & participation in quarterly stock counts.
• Responding to other ad hoc requests from the business for financial assistance.
• Company administration (insurance/tolls/vehicle management etc.).
• Management of office area including telephone answering duties, point of contact to visitors, general administration duties and PA support to general manager when required.
• HR admin - keeping employee records up to date with including holidays/sickness/training etc.
• Keep H & S policies updates and liaise with general manager to ensure records are up to date.
• Process weekly oil samples for shipping.
• Keep records of all issues personal PPE equipment (gas monitors/mobile phones/PPE) and arrange servicing/replacement as necessary.
• Keep/maintain all records for Outside contractors (insurance/RAMS etc.)

Key Skills

• Minimum 2-3 years' experience in an administrative environment.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Strong attention to detail with a proven ability to meet deadlines.
• Ability to work independently and as part of a team.
• Willingness to support and cover across different departments as needed.
• Excellent organisational skills.
• Strong verbal and written communication skills.

Working Hours & Schedule

• Part time role (approximately 4 hours per day over 5 days per week).
• Monday to Friday.
• Flexible working hours (morning or afternoon shifts available).

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)