Bid & Framework Administrator

Job Title: Bid & Framework Administrator
Location: London (On site 3 x per week)
Salary/Rate: £200 per day (Inside IR35)
Start Date: As soon as possible
Job Type: 6 months (strong likelihood of extension)

Company Introduction
Working as part of the EMEA Sales team across all practices of our clients digital services. You'll play a key role in connecting our sales team to exciting new opportunities, acting as the primary point of contact for all Government frameworks, CCS & non-CCS for the UK&I Sales function. You'll be the friendly, organised hub for all things related to our frameworks.

Job Responsibilities/Objectives:

Framework and Governance Management

• Maintain master register of active framework information, including Lot, Scope, Duration, and access details.
• Maintain oversight of framework regulation compliance (Modern Slavery/Carbon) and alert the business to risks of non-compliance; liaise with Legal.
• Manage MI invoicing: liaise with Finance to meet monthly MI payment obligations and load invoices to the CCS portal; report business/no business as per framework agreements.
• Manage frameworks, including maintaining and renewing positions on new and existing frameworks.
• Identify new framework opportunities and support the management of bid submissions.
• Work closely with the Senior Bid Manager to identify upcoming opportunities (supplier events, customer engagement, future PIN notices).
• Maintain password logs and portal access.
• Maintain the bid schedule, track key milestones, and ensure all contributors meet deadlines.
• Identify best practices for ongoing framework management, working with key stakeholders.

Bid Management Administration

• Monitor and manage the central bid inbox, distributing opportunities to relevant stakeholders (Sales, Industry Leads, Practices) for qualification and ownership.
• Download and review tender documentation, register expressions of interest, and ensure timely engagement.
• Complete Pre-Qualification Questionnaires (PQQs), supplier questionnaires, and standard compliance responses.
• Support the Senior Bid Manager in producing compliant proposals for PQQs, RFPs, RFIs, and ITTs.
• Coordinate inputs from internal stakeholders across technical, commercial, legal, and delivery teams.
• Support post-submission activities, including clarifications and presentations.
• Prepare templates, track documents, and format responses in line with brand and client requirements.
• Ensure version control, document integrity, and quality assurance processes are followed.
• Assist in developing and maintaining a bid library/knowledge bank (eg case studies, standard answers).
• Maintain accurate records of all bid activity, including pipeline tracking and outcomes.

Required Skills/Experience

The ideal candidate will have:

• Previous experience in bid management administration, bidding, and managing Public Sector frameworks/renewals.
• Administration: Exceptional organisational skills, strong attention to detail, and ability to manage time effectively.
• Compliance & Public Sector Regulations: Basic understanding of compliance requirements.
• Proofreading: Strong English language skills with the ability to identify grammatical and formatting errors.
• Resilience: Team player, able to work under pressure to demanding deadlines, with confidence engaging a broad range of stakeholders.
• Documentation: Proficiency in filing, archiving, and retrieving information efficiently.
• Technology: High proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot and public procurement tools (eg BiP Solutions, Tussell, Find a Tender, Bravo, Atamis) is desirable.

If you are interested in this opportunity, please apply now with your updated CV in Microsoft Word/PDF format.

Disclaimer
Notwithstanding any guidelines given to level of experience sought, we will consider candidates from outside this range if they can demonstrate the necessary competencies.
Square One is acting as both an employment agency and an employment business, and is an equal opportunities recruitment business. Square One embraces diversity and will treat everyone equally. Please see our website for our full diversity statement.