Contracts Specialist II

The design and construction procurement team oversees major, complex project procurements for about 20 departments, supporting a $9.7b five-year capital improvement program. Projects range from airport terminals and water facilities to public safety buildings, libraries, parks, and long-term transportation improvements. The team seeks a contracts specialist ii with strong judgment and initiative to manage procurements under city, state, and federal regulations, ensuring compliance with federal programs and small/disadvantaged business initiatives.

hours: 8:00 a.m. - 5:00 p.m.; m-f

pay: $37.00 to $43.00 per hour doe

location: phoenix, az 85003

type: long term temporary

start date: immediately upon passing background

duration: 6 months with possible extensions

benefits: available after eligibility period

duties

• hiring engineers, architects, and professional services consultants.
• hiring general and specialty contractors utilizing the design-bid-build, job order contract, construction manager at risk, or design-build delivery method.
• special projects not under the city's capital improvement program.
• prepare call for bids and bid documents to advertise design-bid-build
• prepare powerpoint presentations
• schedule and hold pre-submittal and pre-bid meetings with consultants, contractors, or staff
• respond to consultant or contractor questions during advertisement
• schedule and facilitate evaluation panel meeting with staff
• schedule and facilitate project interviews with consultants, contractors, and staff
• negotiate contract rates
• review and provide feedback on fee proposal submittals
• issue notices to proceed
• review bids for responsiveness
• collaborate with the equal opportunity department as needed
• prepare and execute contracts

ideal candidate

• excellent written and oral communication skills.
• demonstrates exemplary customer-service skills.
• ability to manage multiple projects at once and meet deadlines.
• ability to correctly interpret complex laws, regulations, guidelines, agreements, and follow policies and procedures.
• ability to break down complex information into comprehensive parts, ask questions, synthesize, and analyze information.

requirements

• minimum of three years of experience working with governmental contracts or experience assisting a contracts administrator in contract preparation.
• bachelor's degree in public or business administration or a related field.
• other combinations of experience and education that meet the minimum requirements may be substituted.
• knowledge of design and construction and/or arizona revised statutes title 34 procurement experience preferred.
• knowledge of federal, state and local procurement regulations.
• background check required