Finance Assistant

Finance Assistant (Accounts Payable)

Working basis: Onsite during training at Friars Bridge Road, Ipswich. Once training is completed, the role will move to hybrid basis, 3 days a week onsite.

Work Schedule: Monday to Friday, 37.5 hours per week between the hours of 9am - 5.30pm with 30 minutes paid.

Positions: 1

Duration: Temporary basis, 6 months with potential to extend.

Rate of Pay: 13 per hour PAYE

Are you looking for your first role in Finance? Opus People Solutions are recruiting on a temporary basis for Finance Assistant to join our Clients, Vertas, central finance team based in Ipswich.

Main Purpose of the Job:

Reporting to the Accounts Payable Manager, the role holder's main purpose is to:-

• Process invoices in an accurate and timely manor
• Ensure invoices have relevant approvals
• Complete supplier payment runs
• Assist in ensuring the Ledger close is done correctly and on time
• Provide cover for holiday or illness across all three sections of the team

Key Relationships:

• Accounts Payable Manager
• Transactional Finance Manager
• Service Heads and Contract Managers
• Finance Colleagues

Main Activities and Responsibilities:

Purchase Ledger:

• To fully understand the purchase to payment process
• To Process a high volume of Supplier invoices into the system across multiple legal entities
• To reconcile supplier statements for all legal entities
• To open and scan the post onto the system daily
• To maintain the open queries spreadsheets with both internal and external suppliers following up regularly for updates
• To assist with processing weekly payment runs in the system
• To assist with answering emails in the Accounts Payable inbox

Accounts receivable:

• Allocate all cash receipts to correct customer / invoice in a timely manner, ensure unallocated cash position is constantly reviewed and kept to an acceptable level
• Ensure Accounts Receivable Ledger is maintained, with any queries or unidentified balances investigated and resolved
• Working interactively with and provide support to the Finance Banking Analyst to ensure all cash receipts posted to correct customer account
• Working interactively with and provide support to the Master Data Assistant to ensure all master data relating to customer accounts are accurate
• Working interactively with and provide support to the Credit Control Team to assist with any queries that will enable the effective chasing and collection of debt
• Provide reporting and guidance relating to future customer receipts to the Financial Reporting Manager in order to assist with working capital and cashflow management
• Develop relationships with stakeholders across the business, enhancing operations knowledge which will support the improvement of internal finance processes
• With support of Financial Reporting Manager, implement a controlled process of change in respect to Master Data

Sales ledger:

• To fully understand the Sales ledger Process
• To help process Adhoc Billing from the inbox
• To assist with the inbox ensuring all emails are responded to with the 5-day turnaround time.

Requirements:

• Experience in Accounts Payable, Sales Ledger, Purchase Ledger, Invoicing, Finance, Payroll, Banking is beneficial but not essential.
• Can do attitude and eagerness to learn and encourage success within the team.
• GCSE or equivalent grades in C/4 in Mathematics and English.
• Commitment to work onsite 5 days a week during training and then to work onsite 3 days a week.

Apply Now! Send your CV directly to Niamh on