Fire Business Analyst

JOB OPENING

CITY OF FARMINGTON

JOB POSITION : Fire Business Analyst

NUMBER OF VACANCIES: 1

DEPARTMENT: Fire Department / Administration

WORK LOCATION: Fire Administration building

HIRING RANGE: $23.11 - $35.99 per hour

PAY GRADE: K

TYPE OF POSITION: Regular, Full-Time

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

JOB DUTIES

Position Summary

The Fire Business Analyst provides financial, administrative, and analytical support to the Farmington Fire Department. This role manages business processes, supports budget and purchasing functions, assists with policy development, and coordinates administrative operations (travel, records, reporting). The position ensures efficient administrative support for department leadership while improving data-driven decision-making to meet operational and strategic needs.

The role also supports the department's accreditation efforts and ensures alignment with applicable NFPA standards and best practices.

Essential Duties & Responsibilities

Financial & Budget Support

• Prepare and process purchase orders, requisitions, and invoices in compliance with City of Farmington procurement policies.
• Monitor expenditures, reconcile accounts, and assist with monthly/annual budget reporting.
• Provide analysis of budget, financial reports, and trends.
• Research cost-saving measures, vendor options, and funding opportunities.
• Track and assist with compliance for grants, contracts, and capital projects.

Administrative Support

• Coordinate travel, training registrations, and logistics.
• Prepare and edit reports, memos, and presentations for leadership and city officials.
• Maintain accurate records for audits, inspections, and accreditation.

Data & Business Analysis

• Collect, analyze, and interpret operational and financial data.
• Track response times, call volume, staffing, overtime, and fleet metrics.
• Maintain performance measures and benchmarks that support accreditation and NFPA compliance requirements.

Policy, Projects & Compliance

• Draft, update, and review policies and procedures.
• Ensure compliance with city, state, and federal regulations.
• Support strategic projects (facility upgrades, apparatus replacement, technology systems).
• Prepare materials for City Council, budget hearings, and interagency meetings.
• Assist in compiling and analyzing documentation required for accreditation reviews, ISC ratings, and NFPA-related audits.
• Assist, track. and ensure compliance with federal and state all-hazard deployment requirements.
• Assist in coordinating with the City of Farmington's Public Information Officer (PIO) and manages the department's social media platforms.

Non-Essential Duties

Provide backup administrative support across divisions.

Assist other divisions as needed.

Perform other duties as assigned.

Minimum Qualifications (Required)

Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, or related field; or equivalent combination of education and progressively reasonable experience

At least 2 years of professional experience in business operations, financial analysis, or administrative support.

Proficiency with financial systems (e.g. AS-400), Microsoft Office Suite (Excel, Work, PowerPoint), and data analysis tools.

Strong written and verbal communication skills, including the ability to prepare reports and present findings.

Ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision.

Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

3 to 5 years of experience in municipal government, public safety administration, or fire service operations.

Knowledge of governmental procurement processes, budget development, and grant administration.

Familiarity with fire service operations, including NFPA standards and ISO rating systems.

Experience supporting fire department accreditation processes and relaced documentation.

Strong collaboration skills for working with Finance, HR, City Management, and interagency partners.

Familiarity with records management and workforce systems such as:

- ImageTrend (RMS - Records Management System)

- TeleStaff (staffing/scheduling)

- Other fire/EMS technology platforms (CAD, GIS, asset tracking, etc.).

Experience using data-driven reporting and visualization tools (e.g., Power BI, Tableau).

Ideal Candidate Profile

Bachelor's degree in Business Administration, Public Administration, Finance, Emergency Management, or a related field.

5+ years of progressive experience in public safety administration, finance, or fire service business operations.

Proven experience preparing materials for accreditation, NFPA compliance, ISO reviews, and federal/state audits.

Strong background in federal and state all-hazard deployment compliance (e.g . EMAC, FEMA reimbursement, resource tracking).

Advanced analytical skills with expertise in Excel, database management, and visualization tools (Power BI Tableau).

Recognized for strategic thinking, problem-solving, and leadership support, with the ability to translate data into actionable recommendations for department leadership and city officials.

Hands- on experience with multiple fire administration systems (ImageTrend, TeleStaff, AS-400, RMS, CAD, asset management software) to ensure seamless integration across finance, staffing, and operational reporting.

Knowledge, Skills, and Abilities

Finance, budgeting, purchasing, and public administration principles.

Analytical skills for process evaluation and reporting.

Strong organizational and problem-solving skills.

Ability to maintain confidentiality.

Excellent interpersonal skills with staff, officials, and partners.

Ability to interpret and apply NFPA standards, accreditation criteria, and all-hazard deployment compliance requirements to administrative and operational processes.

Working Conditions

Standard office environment; occasional after-hours meetings/trainings

Minimal physical effort; occasional lifting (up to 20 lbs).

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V