Mortgage Advisor Support

Location: Ave , Surrey, BC V3S 2A2 Job Type: Permanent, Full-time, Year-round Vacancies: 1 Wage: $36.75 per hour Hours: 35 hours per week About the Role Auliv Ventures Inc. is seeking a detail-oriented and organized Legal Administrative Secretary Mortgage Advisor Support to join our growing team. The successful candidate will support mortgage advisors and office operations by handling administrative, legal, and client coordination duties in a fast-paced professional environment. Job Duties Welcome customers, answer telephone calls, transfer calls, and take messages professionally. Coordinate communication between clients, mortgage advisors, lenders, and legal professionals. Open, review, distribute, and manage incoming mail, electronic correspondence, and confidential documents. Schedule appointments, maintain filing systems, and manage office correspondence. Prepare, review, proofread, and organize mortgage and legal documents, ensuring accuracy and compliance. Assist with mortgage applications, renewals, refinancing, and client documentation. Support document preparation for mortgage closings, renewals, refinancing, and lender submissions. Review and proofread documents to ensure grammatical accuracy and compliance with legal procedures and lending requirements. Maintain confidentiality of legal, financial, and client information. Maintain organized electronic and physical filing systems for mortgage applications, legal files, and compliance records. Establish and maintain office procedures and administrative routines to improve operational efficiency. Order office supplies and maintain inventory levels. Ensure compliance with government regulations, lender policies, and office procedures. Perform basic bookkeeping, payroll support, and administrative reporting tasks. Train staff and support daily office operations in a fast-paced environment. Job Requirements Completion of secondary school is required. A diploma or certificate in Legal Administration, Office Administration, Business Administration, or a related field OR A minimum of 1 year of relevant work experience in mortgage administration, legal administration, or office coordination is required. Excellent customer service and communication skills are required. Occasional weekend work may be required. Strong proofreading and document preparation abilities. Ability to work independently and meet deadlines in a fast-paced environment. Technical & Computer Skills Proficiency in MS Word, MS Office, MS Excel, MS Outlook, Adobe Acrobat Reader, and Zoho CRM for daily administrative tasks. Essential Skills Ability to work in a fast-paced, deadline-driven office environment. Ability to perform prolonged computer and administrative work. Experience handling confidential legal and financial documentation. Ability to prioritize multiple assignments with accuracy and efficiency. Job Benefits: Extended Health, Dental, Vision Benefits, Life and Disability Insurance Contact Information : Interested applicants can email their resumes to: