Procurement Office/Analyst

Procurement Officer/Analyst

Rate - 200 - 250 (A day)

Location - London (Hybrid)

Duration - 6 Months (Initially)

Ir35 - Inside (Must use an umbrella company)

Main Accountabilities

The Procurement Officer will support the delivery of the organisation's procurement strategy by providing high-quality procurement analysis, operational procurement support, supplier management, travel administration, and stakeholder engagement. The role will contribute to the continuous improvement of procurement practices, compliance, value for money and informed decision-making across the organisation.

The post holder will work closely with Procurement team members, Finance, Accounts Payable, suppliers, and internal stakeholders to ensure efficient procurement operations and the effective use of procurement data and systems.

Procurement Operations and Supplier Management

• Support and administer supplier set-up processes, ensuring all required due diligence and operational checks are completed accurately and efficiently.
• Liaise with Accounts Payable and other stakeholders to resolve Purchase-to-Pay (P2P) queries and process issues.
• Assist in maintaining accurate supplier and procurement records within organisational systems.
• Support compliance with procurement policies, procedures and financial regulations.
• Manage Purchasing Card (PCard) administration, including card issuance, maintenance, expenditure monitoring, audits and management of spending limits.
• Identify operational improvements that enhance procurement efficiency and user experience.

Travel and Supplier Relationship Management

• Monitor and manage the Procurement and Travel inbox, responding to enquiries and escalating issues where appropriate.
• Support users with travel-related queries, including system access, user set-up and issue resolution.
• Maintain effective working relationships with the Travel Management Company (TMC).
• Monitor supplier performance and escalate service issues where necessary.
• Review and approve conference-related PCard transactions in accordance with organisational procedures and delegated authority levels.

Stakeholder Engagement and Communication

• Build effective working relationships with internal stakeholders across departments and support functions.
• Support internal and external procurement communications and engagement activities.
• Provide advice and guidance to stakeholders on procurement procedures, systems and best practice.
• Promote awareness of procurement policies, contracts and approved purchasing routes to improve compliance and value for money.

Procurement Analysis and Reporting

• Analyse organisation-wide expenditure data from procurement systems, including purchase order and PCard transactions, to identify trends, opportunities, risks and areas for improvement.
• Produce regular and ad hoc procurement reports, dashboards and management information to support decision-making and performance monitoring.
• Monitor PCard expenditure, identify off-contract and non-compliant spend and engage with stakeholders to promote correct purchasing procedures.
• Develop meaningful visual and written reports that clearly communicate procurement activity, contract utilisation, supplier performance, compliance and spend patterns.
• Present complex procurement data and information in a clear and accessible manner for a range of audiences.

General Responsibilities

• Contribute to the continuous improvement of procurement systems, processes and service delivery.
• Maintain up-to-date knowledge of procurement legislation, policy developments and industry best practice.
• Undertake other duties commensurate with the scope and responsibilities of the role as reasonably required.