RFP Proposal Coordinator

Ultimate Staffing is partnering with a client who is looking to hire an RFP Proposal Coordinator to join their team. This position is paying between $28-$36 per hour and is a temp to hire position. Ideal candidates should be handling the process from A-Z and have strong project management experience.

Key Responsibilities

Coordinate proposal, RFP, and bid desk activities from intake through submission

Track proposal opportunities, deadlines, deliverables, and submission schedules

Maintain CRM records, opportunity updates, contact records, and activity tracking

Support customer onboarding documentation, renewals, and account administration activities

Prepare, organize, proofread, and maintain proposal documentation and supporting materials

Coordinate with internal departments to gather required documents, content, and approvals

Maintain reporting metrics, dashboards, and operational tracking records

Support contract documentation and customer opportunity administration

Maintain organized document libraries, templates, certifications, and operational resources

Assist with process documentation, workflow improvements, and operational initiatives

Provide administrative and operational support to the Solutions Operations Manager

Identify opportunities to improve efficiency, organization, and process consistency

Support additional departmental initiatives as assigned to support business objectives.

Qualifications

Associate's or Bachelor's degree in Business Administration, Communications, or related field preferred.

2+ years of experience in operations support, sales support, proposal coordination, project coordination, CRM administration, or related administrative roles

Strong organizational, time management, and project coordination skills

Excellent written and verbal communication skills

Strong attention to detail and accuracy

Experience managing multiple priorities and deadlines simultaneously

Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word

Experience with HubSpot, Salesforce, or similar CRM platforms preferred

Ability to work independently and collaboratively across departments

Experience supporting reporting, onboarding, proposal coordination, or operational processes preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.