Training Administrator

Line Up Aviation is a specialist aviation and aerospace recruitment company that has been operating worldwide for more than 35 years. We work with some of the industry's best-known companies who demand the highest standard of service. On behalf of our global client working in the defence industry, we are currently seeking interest in the role detailed below.

Job Title: Training Administrator
Location: Wattisham Flying Station, Suffolk
Contract Type: 5 months, 100% onsite
Hours: Part time 24 hours weekly, Mon to Fri (Apply online only), Fri (Apply online only)
Package: Competitive Hourly Rate (Umbrella)
Security: BPSS required.

Scope of Role

Our client delivers several contracts to UK defence customers, including a range of training services. As the company grows, they are expanding their training capability in the rotary aviation domain.
This is a challenging and rewarding position within a busy team delivering aviation maintenance and simulator training to our client's military customers.

Responsibilities

• Welcome guests and manage Academy security pass allocation
• Act as an initial point of contact in the reception area, as required
• Answer incoming calls and face-to-face enquiries
• Conduct visitor pre-screening checks
• Liaise with the camp security team to facilitate access for visitors
• Collect and manage incoming and outgoing mail and parcels
• Manage local catering orders
• Coordinate and support the set-up of local meetings, including provision and removal of refreshments
• Manage incoming and outgoing delivery services
• Manage procurement of all site stock requirements
• Support the Academy Leadership Team with other locally required duties, when available and appropriate
• Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Report any facility-related issues
• Occasionally support functional projects
• Manage site resources, including classrooms, conference rooms, briefing rooms and simulators
• Liaise with customer training cell personnel
• Plan and manage course loading and reporting for maintenance training, including distribution of pre-course documents
• Capture and record training data for inclusion in function/programme reports
• Generate and distribute training course reports
• Collate customer feedback data
• Allocate resources in support of maintenance and simulator training, using electronic resource allocation software
• Occasionally work additional hours to cover planned and unplanned absence of the other Training Administrator employed at this site

Basic qualifications (required skills/experience)

• 2+ years' experience in an Office Administrator role
• Experience working with Microsoft Office 365, specifically Word, SharePoint, Lists and Teams