Accounts Payables Assistant

NES Fircroft • Port-of-Spain, Port-of-Spain, Trinidad • 2w ago

Accounts Payable Assistant Mission: Responsible for the day-to-day activities related to the processing of invoices and support of accounts payables function. Responsibilities: Logging receipt of invoices from vendors. Working through the accounts payable dedicated inbox to organise invoices into different cost types (External, Internal, Intercompany). Entering invoices into SAP and matching against existing Purchase Orders. Methodically and systematically loading documents into the Companies in-house invoice forum tool. Managing the workflow for received invoices through the forum. Assigning staff of appropriate seniority and departments as approvers for invoices. Providing detailed follow-up to Senior management on the status of invoices in the accounts payable cycle not yet approved. Following up with approvers where necessary. Responding to vendor queries e.g. Statement reconciliations / Update on payments status’ / Assistance with rejected invoices. Assisting with expediting payments through the accounts payable cycle. Preparation, entry, and filing of bank journals. Assisting with preparation of bank reconciliations Liaising with Treasury to organise priority of expedited payments. Posting of invoices for which there is no associated purchase order (e.g. utilities and rent). Posting of other transactions for which there is no associated purchase order (e.g. petty cash, employee expenses and per diems). Posting of intercompany invoices. Supporting the Chief Accountant through month, quarter, and year-end reporting. Helping put together and maintain audit supports. Ad-hoc support to other departments within finance function. Requirements: Level II ACCA or equivalent 2-3 years’ experience working in a similar role. Previous experience working with SAP and Microsoft office tools. Strong analytical skills Extremely strong attention to process and detail Should be able to work independently Ability to work with and communicate results and interpretations to a multi-disciplinary team. Excellent Written and Verbal Communication Pro-active approach to problem solving

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