Administration Support

Motion Recruitment • Deer Park, TX, United States • 2d ago

Location: –Houston, TX
Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM
Work Type: Onsite

We are seeking a detail-oriented and proactive ER & Security Administrative Support professional to join the HSSE & Security team. This individual will provide high-level administrative and operational support to Emergency Response and Security functions, ensuring smooth coordination of logistics, training, documentation, and compliance in a fast-paced industrial environment.

Key Responsibilities
• Support the VP or Senior Manager by managing schedules, meetings, agendas, and confidential correspondence.
• Maintain and organize digital and printed records for ER and Security (e.g., Response Plans, drills, SharePoint content, after-action reviews).
• Oversee maintenance/testing schedules for fire equipment, protection systems, and quick attack trucks.
• Track and coordinate training compliance for all Emergency Response Teams (ERTs, Incident Command, EOC).
• Manage scheduling and logistics for all ERT training activities.
• Monitor and support Emergency Response and Security budgets, including cost tracking under MSA.
• Serve as day-to-day Security point of contact and coordinate visitor access arrangements.
• Support Joint Health and Safety Committee (JHSC) by tracking actions and preparing meeting documentation.
• Provide general admin support to the broader HSSE & Security (HSSE & SI) team—order meals, manage SharePoint, coordinate site visits, team events, etc.
• Create and manage purchase orders, requisitions, and expense reports.
• Report Environmental and Safety metrics as needed.
• Collaborate with other administrative professionals across the site and organization.

Required Qualifications
• High School Diploma or GED required; Associate or Bachelor's degree preferred.
• Minimum 5 years of administrative experience, preferably in manufacturing, chemical, or industrial environments.
• Demonstrated ability to manage sensitive/confidential information with discretion.
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and SharePoint.
• Experience using GSAP or similar procurement/scheduling tools is a plus.
• Excellent organizational, multitasking, and communication skills.
• Proven track record of working under pressure with tight deadlines.

Preferred Attributes
• Strong team player with a passion for supporting others and building cross-functional relationships.
• Customer service mindset and a proactive approach to task ownership.
• Comfortable navigating a dynamic and fast-paced operational setting.
HSSE Expectations
• Proactively report or intervene on any unsafe conditions or behaviors.

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